UX Designer
Workshop Facilitator
Leveraging Business AI for Efficient Timesheet Logging
User research shows that humans procrastinate and have a hard time recollecting what they’ve worked on when they record tasks in the system.
Task Tracker streamlines the time logging process by allowing users book their time in natural language, reducing non-billable hours and allowing consultants to focus on core responsibilities, enhancing productivity and cutting operational costs.
The Challenge
28/30 survey participants record their time on a daily and weekly basis.
A common challenge for users is to recall their schedule, some mentioned maintaining an excel or keep track manually. Some users revisit their calendar or email to recreate the days.
Booking complexity varies yet time interval can be as low as 3 min with over 40 tasks.
A common challenge for users is to recall their schedule, some mentioned maintaining an excel or keep track manually. Some users revisit their calendar or email to recreate the days.
Booking complexity varies yet time interval can be as low as 3 min with over 40 tasks.
Key Observation
Missing option to "brain dump" / saving incomplete entries.
Project Goal
"Task Tracker" is designed as an enhancement to the existing Timesheet App, not to replace it.
Designed for users with complex scheduling needs, it allows intuitive calendar management through natural language and provides a dedicated space to capture tasks during meetings—making it a quick, effective solution for seamless integration and adoption.
Designed for users with complex scheduling needs, it allows intuitive calendar management through natural language and provides a dedicated space to capture tasks during meetings—making it a quick, effective solution for seamless integration and adoption.
Key Features
Show recent booked projects, reducing user manual input.
Search function for users to quickly and accurately find project from the list.
Progress bar that indicates booking status and gives user incentives.
Calendar view to show the booking overview of the month.
Design Proposal
GenAI Capability
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Outcome of the project
2+ SAP customers are currently adopting the POC on SAP BTP.
The project POC was on SAP Sapphire stage presented by a proud customer.
We asked our customers what the business value of this tool could be, and they said:
"Each additional day of sales outstanding costs over 100k."
- any day saved by accurate time entry and billing will be huge.
For more stories behind this project, please don't hesitate to reach out :)
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